Here is the procedure to work with you ;
1. Initial Consultation & Project Brief
We begin by understanding the client’s:
- Project location
- Building type and size
- New construction or renovation
- Design expectations
- Preferred architectural style
- Budget range
- Desired materials and finishes
- Expected completion timeline
Client should expect: A clear discussion of the project goals, expectations, budget considerations, and next steps.
2. Site Inspection & Assessment
For an existing property or construction site, we inspect the site to understand the actual conditions.
We assess:
- Site accessibility
- Existing structures
- Ground/site conditions
- Measurements and dimensions
- Existing defects or areas requiring attention
- Utilities and drainage considerations
- Construction constraints
- Existing finishes and installations where applicable
Client should expect: A professional assessment of what is actually possible on the site—not assumptions based only on photographs.
3. Measurement, Documentation & Existing-Condition Survey
Where required, we take detailed measurements and document the existing building.
This information becomes the basis for drawings, renovation planning, quantity calculations, and visualization.
Client should expect: The existing property to be properly documented before major design or execution decisions are made.
4. Design Development & Planning
We translate the client’s requirements into a workable design.
Depending on the project, this may include:
- Concept development
- Floor plans
- Elevations
- Space planning
- Furniture/interior layouts
- Ceiling designs
- Electrical and lighting consideration
- Exterior design
- Material and finish selections
For applicable projects, drawings can be developed using AutoCAD, Revit and SketchUp.
5. 3D Visualization & Client Review
Before execution of major design elements, the proposed outcome can be visualized in 3D.
This allows the client to review things such as:
- Colors
- Finishes
- Furniture
- Ceiling designs
- Lighting
- Wall treatments
- Exterior appearance
- Kitchen and wardrobe designs
- General spatial appearance
The goal: reduce misunderstandings between what was discussed and what eventually gets built.
6. Design Review & Client Approval
We present the proposed design and discuss revisions with the client.
The client reviews the design and provides feedback.
Where necessary, revisions are made until the agreed scope and design direction are established.
Important: Major changes after approval can affect the cost and timeline of the project.
7. Scope of Work & Specifications
Once the design direction is established, we define exactly what will be executed.
This may include:
- Demolition
- Masonry
- Roofing
- Plastering/screeding
- Painting
- POP/ceiling works
- Flooring
- Doors
- Windows
- Kitchen
- Wardrobes
- Electrical works
- Plumbing
- Exterior works
- Landscaping
- Other specialist installations
This prevents the project from operating on vague instructions.
8. Cost Estimate / Bill of Quantities
Based on the agreed scope, drawings, specifications, quantities, materials, labor and project requirements, we prepare the appropriate cost documentation.
Depending on the project, this may be a detailed estimate, quotation or Bill of Quantities (BOQ).
The client should understand exactly what is included, what is excluded, and what assumptions have been made.
9. Materials & Finishes Selection
We help establish the materials and finishes required for the project.
For a premium project, this can cover:
- Paint systems
- Tiles
- Sanitary fittings
- Lighting
- Doors
- Windows
- Roofing materials
- Kitchen finishes
- Countertops
- Wardrobes
- Hardware
- Decorative finishes
- Furniture and soft furnishings
Where appropriate, samples or product specifications should be reviewed before procurement.
10. Project Programme & Execution Plan
Before mobilization, we establish how the project will be executed.
This includes:
- Work sequence
- Key activities
- Procurement requirements
- Labour requirements
- Site logistics
- Expected milestones
- Responsibilities
- Quality-control points
This is where the project moves from design intention to an execution strategy.
11. Client Approval & Contract/Engagement
Before physical execution begins, the commercial and contractual arrangements should be agreed.
This should clearly establish:
- Scope of work
- Project price or pricing mechanism
- Payment structure
- Project duration/target programme
- Materials responsibility
- Variations/change procedure
- Quality expectations
- Responsibilities of each party
- Site access and working arrangements
- Relevant terms and conditions
12. Mobilization & Procurement
Once the required approvals and initial project requirements are in place, the project team prepares for site commencement.
Depending on the project, this can involve:
- Procurement of initial materials
- Mobilizing workers
- Site preparation
- Setting up storage
- Safety arrangements
- Site protection
- Delivery scheduling
- Coordination with other professionals/trades
13. WORK STARTS ON SITE
Only after the necessary pre-construction requirements have been satisfied does physical execution commence.
The project then moves into controlled execution, supervision, quality checks, progress monitoring and client updates.
The Simple Client Journey
CONSULTATION
↓
SITE INSPECTION
↓
MEASUREMENT & ASSESSMENT
↓
DESIGN & PLANNING
↓
3D VISUALIZATION
↓
CLIENT REVIEW & APPROVAL
↓
SCOPE & SPECIFICATIONS
↓
ESTIMATE / BOQ
↓
MATERIAL & FINISH SELECTION
↓
PROJECT PROGRAMME
↓
CONTRACT / ENGAGEMENT
↓
PROCUREMENT & MOBILIZATION
↓
PHYSICAL WORK BEGINS
We don’t believe in starting construction first and figuring things out later.
At Royal Tribe Homes, our approach is to understand the project, inspect the site, develop the design, establish the scope, agree on specifications and costs, plan the execution, and then mobilize the right people and materials.
Because the quality of the finished building is heavily influenced by the quality of the planning that comes before it.
Royal Tribe Homes — From Building Concept to Finishing.